Course description

The Describing the Payables Management Process learning journey introduces learners to the fundamental Accounts Payable processes within SAP S/4HANA. It is designed to help business users understand how supplier-related financial activities are managed across the complete payables lifecycle.

Throughout the journey, learners explore supplier master data, invoice processing, outgoing payments, and period-end closing activities. Dedicated hands-on practice modules provide opportunities to apply these concepts in a preconfigured SAP S/4HANA Cloud environment.

By completing the learning journey, participants will develop a practical understanding of everyday Payables Management processes and how SAP S/4HANA supports accurate, controlled, and efficient financial operations.

What will i learn?

  • SAP S/4HANA Payables Management
  • Supplier Master Data
  • Accounts Payable Master Data
  • Supplier Invoice Processing
  • Invoice Entry Procedures
  • Mass Invoice Processing Concepts
  • Outgoing Payments
  • Payment Runs
  • Manual Payments
  • Supplier Balance Confirmation
  • GR/IR Reconciliation
  • Foreign Exchange Valuation
  • Accounts Payable Period-End Closing
  • SAP S/4HANA Cloud Navigation
  • Financial Process Understanding

Requirements

  • Basic understanding of accounting and finance terminology.
  • Familiarity with Accounts Payable concepts.
  • Basic understanding of supplier invoices and payments.
  • Awareness of general Procure-to-Pay business processes.
  • Basic computer and enterprise application skills.

Frequently asked question

This learning journey introduces the fundamental Accounts Payable processes used within SAP S/4HANA. It covers supplier master data, invoice processing, outgoing payments, and important period-end closing activities.

The course is designed primarily for business users working in Financials departments. It is also relevant for Accounts Payable professionals, finance operations teams, SAP end users, and professionals who want to understand supplier-related financial processes in SAP S/4HANA.

Yes. Module 3: Explaining Payables Invoice Processing focuses on different procedures for entering supplier invoices into SAP, including mass upload scenarios. Learners also receive a dedicated hands-on practice module for invoice processing.

Yes. The course covers payment runs, payment files, payment advice, and single and manual outgoing payments. A separate hands-on practice module allows learners to reinforce outgoing payment concepts.

Yes. The period-end module covers important Payables Management activities including Balance Confirmation, Clearing-Reversal, GR/IR Reconciliation, and Forex Valuation.

Yes. The curriculum contains dedicated practical exercise modules for Accounts Payable Master Data, Invoice Processing, Outgoing Payments, and Period-End Closing Activities. These practice systems are preconfigured so learners can complete exercises or experiment independently with SAP S/4HANA Cloud.

No. This is a business-user-focused learning journey covering functional Payables Management processes. Programming knowledge is not required. Basic familiarity with accounting, Accounts Payable, supplier invoices, and payment processes will help learners understand the material more easily.

  • Lesson 01
    Course Description

    Accurate master data provides the foundation for reliable Accounts Payable processing. This module introduces learners to the supplier and banking information required to support day-to-day payables activities in SAP S/4HANA.

    Participants will learn how supplier master information is structured and maintained, including important information related to addresses, bank accounts, reconciliation accounts, payment terms, and payment methods. The module also introduces house banks, house bank accounts, and master data reporting. 

    Summary:

    What You Will Learn

    After completing this module, you will be able to:

    • Understand the role of master data in Payables Management.
    • Manage important supplier master information.
    • Recognize address, banking, and payment-related supplier data.
    • Understand reconciliation accounts and their role in supplier accounting.
    • Work with payment terms and payment methods.
    • Understand the purpose of house banks and house bank accounts.
    • Review supplier master data through available reporting capabilities.
    • Identify and review changes made to supplier master information.
  • Lesson 02
    UNIT 1: Managing Supplier Master Data

    Learn how supplier information is maintained within SAP S/4HANA and how accurate master data supports Accounts Payable transactions.

    This unit introduces the information required to manage supplier relationships from a financial perspective and helps learners understand how supplier records influence invoices, payments, and financial postings.

  • Lesson 03
    UNIT 2: Describing Key Elements of Supplier Master Data

    Explore the key fields and information contained within supplier master records.

    Learners will understand the purpose of important elements such as address information, bank details, reconciliation accounts, payment terms, and payment methods, and how these settings influence subsequent Accounts Payable activities.

  • Lesson 04
    UNIT 3: Explaining Supplier Master Data Maintenance Methods

    Understand the different ways supplier master information can be maintained and monitored within SAP S/4HANA.

    The unit helps learners develop an understanding of maintaining reliable supplier information and reviewing master data changes to support data quality, consistency, and financial control.

  • Lesson 01
    Hands-on Practice for Explaining Accounts Payable Master Data

    This hands-on module gives learners an opportunity to reinforce the master data concepts covered in the previous course.

    The practice environment is preconfigured with the data required to carry out exercises from the Accounts Payable Master Data course or experiment independently with SAP S/4HANA Cloud. 

    Summary:

    Practical Skills You Can Develop

    • Navigate supplier master information.
    • Review important supplier financial data.
    • Work with payment-related master data.
    • Explore supplier master data maintenance activities.
    • Review relevant master data information.
    • Become more comfortable working within SAP S/4HANA Cloud.

  • Lesson 01
    Explaining Payables Invoice Processing

    Supplier invoice processing is one of the most frequent and important activities within Accounts Payable. This module helps learners understand how different invoice-entry procedures are handled within SAP S/4HANA.

    The course introduces the processes used to enter supplier invoices and helps learners understand how SAP supports efficient invoice handling, including scenarios where larger volumes of invoices need to be processed through mass upload capabilities. The source curriculum specifically identifies different invoice-entry procedures and mass upload as the focus of this module. 

    Summary:

    What You Will Learn

    After completing this module, you will be able to:

    • Understand the role of supplier invoice processing in Accounts Payable.
    • Recognize different procedures for entering invoices.
    • Understand how supplier invoices are recorded within SAP S/4HANA.
    • Work with common invoice-processing scenarios.
    • Understand how invoice information contributes to financial postings.
    • Recognize the purpose of mass invoice upload.
    • Improve familiarity with SAP-supported invoice processing workflows. 

  • Lesson 01
    Hands-on Practice for Explaining Accounts Payable Invoice Processing

    This practical module allows learners to apply their understanding of supplier invoice processing in a preconfigured SAP S/4HANA Cloud environment.

    Participants can carry out exercises related to Accounts Payable Invoice Processing or use the practice system to independently explore invoice-related functionality and become more comfortable performing common tasks. 

    Summary:

    Practical Skills You Can Develop

    • Navigate invoice-processing functionality.
    • Practice supplier invoice entry scenarios.
    • Explore invoice-related financial information.
    • Reinforce invoice-processing concepts.
    • Become familiar with practical SAP S/4HANA workflows.
    • Build confidence performing everyday Accounts Payable activities.

  • Lesson 01
    Explaining the Outgoing Payment process

    Once supplier invoices become due, Accounts Payable teams need an efficient and controlled way to process outgoing payments.

    This module introduces the key payment processes used within SAP S/4HANA. Learners will explore the payment run, understand payment files and payment advice, and become familiar with single and manual outgoing payment scenarios. These are the core payment topics specifically identified in the source curriculum.         

    Summary:

    What You Will Learn

    After completing this module, you will be able to:

    • Understand the overall outgoing payment process.
    • Explain the purpose of a payment run.
    • Understand how payment files support payment processing.
    • Recognize the role of payment advice.
    • Understand single outgoing payment scenarios.
    • Explain manual outgoing payment processing.
    • Understand how outgoing payments fit into the wider Accounts Payable lifecycle.

  • Lesson 01
    Hands-on Practice for Explaining the Outgoing Payments Process

    This module provides practical experience with the concepts covered in the Outgoing Payments course.

    The preconfigured SAP S/4HANA Cloud environment enables learners to carry out relevant exercises or experiment independently with payment functionality, helping connect theoretical understanding with practical system usage.

    Summary:

    Practical Skills You Can Develop

    • Explore outgoing payment functionality.
    • Practice payment-related processes.
    • Become familiar with payment information and workflows.
    • Reinforce concepts related to payment runs.
    • Explore manual payment scenarios.
    • Build confidence navigating payment-related activities in SAP S/4HANA Cloud. 

  • Lesson 01
    Explaining Payables Management Period-End Closing Activities

    Period-end closing is essential for ensuring that Accounts Payable information is complete, accurate, and ready for financial reporting.

    This module introduces important Payables Management closing activities within SAP S/4HANA. Learners will explore balance confirmation, clearing and reversal processes, Goods Receipt/Invoice Receipt (GR/IR) reconciliation, and foreign exchange valuation.

    Summary:

    What You Will Learn

    After completing this module, you will be able to:

    • Understand the purpose of period-end closing in Payables Management.
    • Describe supplier balance confirmation activities.
    • Understand clearing and reversal concepts.
    • Explain the role of GR/IR reconciliation.
    • Understand foreign exchange valuation in the payables context.
    • Recognize how closing activities support reliable financial reporting.

  • Lesson 01
    Hands-on Practice for Explaining Payables Period-End Closing Activities

    This hands-on module allows learners to reinforce their understanding of Accounts Payable period-end activities within a preconfigured SAP S/4HANA Cloud system.

    Participants can work through exercises from the corresponding period-end closing course or independently explore relevant functionality to gain greater confidence with closing processes.

    Summary:

    Practical Skills You Can Develop

    • Explore Accounts Payable closing activities.
    • Review supplier-related balances.
    • Practice relevant closing processes.
    • Reinforce GR/IR reconciliation concepts.
    • Explore foreign currency-related closing activities.
    • Develop greater familiarity with SAP S/4HANA period-end workflows. 

  • Lesson 01
    Describing the Payables Management Process in SAP S/4HANA

    This instructor-led training brings together the fundamental concepts covered throughout the learning journey and provides a broader understanding of Payables Management in SAP S/4HANA.

    Learners will connect supplier master data, invoice processing, outgoing payments, and period-end closing activities to understand how these individual processes work together as part of an integrated Accounts Payable lifecycle. The source curriculum describes this module as instructor-led training focused on the fundamental Payables Management processes in SAP S/4HANA.

    Summary:

    What You Will Learn

    Participants will strengthen their ability to:

    • Describe the end-to-end Payables Management process.
    • Connect supplier master data with transactional processes.
    • Understand supplier invoice processing.
    • Explain outgoing payment activities.
    • Recognize important period-end closing activities.
    • Understand how SAP S/4HANA supports integrated Accounts Payable operations. 

Jittesh Purrohit

Lectures

12

Skill level

Beginner

Expiry period

Lifetime

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